While reimbursement requests can still be submitted in person to the BMC office, we encourage use of this request form to facilitate timely processing. By submitting your request here, submission will be made immediately available to multiple staff members, and subsequent requests for additional documentation are less likely.
Please review the “Know Before You Go” page to help plan your trip to be reimbursable.
Supplementary Forms (Often Required)
- Accountable Plan Exception Request
This form must be submitted with any reimbursement requests older than 90 days. Reimbursements issued outside this period are considered taxable income.
- Event Meal Payment Form
If you hosted a meal, please complete and attach this form to your reimbursement request.
- Events Refreshment Payment Form
This form should be submitted with requests for reimbursements tied to refreshment breaks during lengthier events.
- Participant List
For many events (e.g. hosted meals, receptions, etc.), a list of participants is required with your reimbursement request.